Jobs

Events Assistant - Fixed Term Contract

Deadline: 29 October 2017 Download job description

In mid-2018, Girls Not Brides will organise a global meeting of the partnership, three years on from its first large-scale meeting in 2015. The meeting will bring together representatives of member organisations to share learning, align strategy and build networks over the course of three days.

With up to 500 participants from around the world, including speakers, member organisations and some external stakeholders, Girls Not Brides is seeking a temporary Events Assistant to assist with the planning and implementation of the 2018 Global Meeting.

Girls Not Brides: The Global Partnership to End Child Marriage has a diverse membership base – over 800 members in more than 95 countries worldwide – made up of civil society organisations working at different levels, but all united by our common commitment to ending child marriage and enabling girls to fulfil their potential. Members are supported by a global secretariat with staff based in the UK and individual team members based in Dakar, New Delhi and Nairobi.

 Accountability:                 To the Events Coordinator

Term:                                  Fixed term contract, ending 1 month after the conference –

Provisional contract end date 31 July 2018.

 Salary range:                     £26,000-£31,000 depending upon experience, plus a generous benefits package

Main Duties and Responsibilities

 General duties will include, but are not limited to:

  • Assisting in the planning and implementation of the 2018 Global Meeting
  • Supporting the logistical coordination of the 2018 Global Meeting, including but not limited to: participants’ relation, venue, hotels, transportation (international travel arrangements, transfers, shuttle services etc.), conference material, visa applications, onsite services, suppliers etc.
  • Processing information, updating and maintaining extensive files, contact lists and databases; managing correspondence and communication with different stakeholders
  • Developing the meeting’s evening events in coordination with the Events Coordinator, including securing venues and liaising with suppliers
  • Coordinating volunteers for daytime and evening events, including recruiting, training and managing onsite
  • Working with the Events Coordinator in the sourcing and distribution of events communications and products
  • Scheduling, preparing for and taking minutes at planning meetings
  • Preparing, formatting, printing, photocopying and distributing documents
  • And carrying out other duties as required.

Requirements

  • Proven experience in international travel, logistical support and planning for high profile events
  • Experience of working with high profile, VIP, government and/or royal, and handling their particular needs and protocol strongly preferred
  • Experience in managing events volunteers
  • Ability to develop effective working relationships in multicultural environment
  • Ability to meet tight deadlines and juggle multiple priorities
  • Ability to use discretion and maintain full confidentiality
  • Excellent planning skills, creativity and good judgement
  • Highly reliable, organised, proactive
  • Willingness to travel and adapt working hours to work most effectively to time zone differences, as necessary
  • Excellent oral and written English communication skills required, with an eye for detail
  • Proficiency in recent versions of Microsoft Office suite, project management tools, and use of databases essential (Basecamp and Salesforce highly desirable)
  • Knowledge of French or other languages desirable.

Eligibility

Non-EU candidates should have a visa that allows placement in the UK.

At Girls Not Brides we are committed to the wellbeing, empowerment and rights of children, and to safeguarding children from harm in all of our activities. Girls Not Brides aims to promote an environment of trust and understanding where the welfare of children is paramount. You will be expected to adhere to the Girls Not Brides Child Safeguarding Policy and its Code of Conduct and report any concerns relating to the safeguarding of children in accordance with agreed procedures.

How to apply

We are an equal opportunities employer and we welcome applications from all suitably qualified persons. To apply, please send your CV and a brief cover letter demonstrating how you meet the criteria for this position to recruitment@GirlsNotBrides.org by 23:00 GMT on Sunday, 29 October 2017 clearly stating “Events Assistant” and your name in the subject line.

We regret that due to the large number of applications anticipated, only shortlisted candidates will be contacted.

 

 

Member Engagement Assistant

Deadline: 29 October 2017 Download job description

The Girls Not Brides secretariat is seeking a Spanish speaking Member Engagement Assistant to help provide support with the ongoing engagement and empowerment of member organisations of this dynamic and fast growing global Partnership.

Girls Not Brides: The Global Partnership to End Child Marriage has a diverse membership base – over 800 members in more than 95 countries worldwide – made up of civil society organisations working at different levels, but all united by our common commitment to ending child marriage and enabling girls to fulfil their potential. Members are supported by a global secretariat with staff based in the UK and individual team members based in Dakar, New Delhi and Nairobi.

This role will be part of the Partnership Team which is responsible for ensuring that member organisations are empowered, engaged and actively contributing to the work of the global partnership. This is an exciting time to join an expanded Partnership Team where you will have the chance to help implement strategic, high quality member engagement.

Main Duties and Responsibilities

Member engagement (70%)

  • Responsible for member administration including processing of new applications from potential members, replying to members’ enquiries, and supporting the team with the member induction process
  • Ongoing database management and data entry on Salesforce.
  • Assist with proactive outreach to potential members in line with the organisation’s outreach priorities
  • Targeted outreach and interacting with civil society organisations in Latin America. Will be responsible largely for Spanish speaking organisations joining the Global Partnership.
  • Assists with ad-hoc translation of documents for Spanish speaking member organisations
  • Assists with identifying and uploading resources for the online resource centre
  • Supporting member-to-member engagement by connecting members with each other and by supporting the development of an online member directory in late 2018.

Support for events (10%)

  • Assist the Partnership Team with preparations for the Girls Not Brides Global Meeting in 2018
  • Operational and logistical support for other events-based activities carried out by the Partnership Team, including online webinars and in-country workshops, as required.

Monitoring & evaluation, tracking and data entry (10%)

  • The Assistant position will support ongoing monitoring and evaluation for the team’s objectives, and overall tracking of membership and funding opportunities for members
  • Tracking funding opportunities that are available for our members, track responses and be responsible for follow up with members on success rates
  • Support with monitoring and evaluations and tracking of member activities, impact, partnership outreach.

Team administration (10%)

  • Support the Head of Partnership Development with team administration – including co-ordinating team meetings, note-taking and similar
  • Provides limited support where necessary to the Head of Partnership Development in arranging and administrating their travel, meeting agenda and similar.

Skills and experience

  • Bachelors’ level degree or equivalent relevant work experience
  • Languages: fluent written and spoken English (essential), fluent written and spoken Spanish (essential), fluent written and spoken French (desirable)
  • Excellent administration skills, experience with working with database management (knowledge of Salesforce is desirable), organisational processes and management
  • Understanding of basic monitoring and evaluation processes is highly desirable
  • Proficiency in recent versions of Microsoft Office suite, project management tools, monitoring and tracking systems, and use of databases (essential)
  • Knowledge of Latin America region/ of working with civil society organisations (desired)
  • Excellent interpersonal skills, ability to build and maintain relationships remotely
  • Ability to develop effective working relationships in a multicultural environment
  • Communications, Executive Assistant, or a background of working for a membership organisation (desirable).
  • Ability to meet tight deadlines and juggle multiple priorities
  • Highly reliable, organised and proactive to identify and highlight opportunities to colleagues and members.

Practicalities

Accountability

This position will be line managed and task managed within the Partnership team and you will be an active, contributing member of the Partnership Team and the broader secretariat.

Salary range      

£26,000 – £31,000 depending on experience, plus a generous benefits package.

Eligibility

Non-EU candidates should have a visa that allows placement in the UK.

Child safeguarding

At Girls Not Brides we are committed to the wellbeing, empowerment and rights of children, and to safeguarding children from harm in all of our activities. Girls Not Brides aims to promote an environment of trust and understanding where the welfare of children is paramount. You will be expected to adhere to the Girls Not Brides Child Safeguarding Policy and its Code of Conduct and report any concerns relating to the safeguarding of children in accordance with agreed procedures. It is important to note that the successful candidate will be expected to comply with this child protection policy.

How to apply

We are an equal opportunities employer and we welcome applications from all suitably qualified persons. To apply, please send your CV and a brief cover letter demonstrating your previous experience and how you meet the criteria for this position to: recruitment@GirlsNotBrides.org by 23:00 GMT on Sunday, 29 October 2017. Please clearly state “Member Engagement Assistant” and your name in the subject line.

We regret that due to the large number of applications anticipated, only shortlisted candidates will be contacted.